Communications

1. Select which Group of members you’d like to send the email to from the dropdown and press Next. You’re likely to see the following options:

1. • All members: Send an email to everyone who has purchased a membership to your student group.

   • Committee: Send an email to students listed as a committee member on the SUMS system; this will only be your signatories and not your whole committee.

   • Interested Members: This is a development we are hoping to make use of in future, where an individual can sign up as an Interested Member and receive emails for a set amount of time without having to join the group first; you currently won’t have anyone on this list.

   • Communication Group: You can create a separate group of members of your own, for example everyone who is participating in a particular project or an event. Once the group is created you can select this option and then select the group you wish to contact. See below for details on creating a new group. You can also select ‘Product Purchasers’ to contact those who have purchased a product/event ticket directly.
     

2. Write the subject and content of your message in the boxes provided. You can include different styles of text, links, and images in your message.
   

3. If you’d like to include an attachment to your email, such as a timetable for an event or a menu for a social, click the slider below the message box.
   

4. Press next. If you’re including an attachment, upload it here. You can currently upload up to two.
   

5. Press Finish. This will send your email!

Here you can create a specific group of members to email. If you’d like to send an email to your whole committee, or a particular cast or team, for example, you can create them as a Group. Click New Group, give it a name and then type in the names of the members you’d like to add. It might be useful to open the Members section in a new tab! This group will then be added to your Communication Groups.

Emails you send through SUMS won’t appear on your Sent emails through your student group YUSU Gmail account, but you will receive replies to them directly to your YUSU Gmail account and be able to respond there.

As part of Freshers’ Fair, there is an option for students to register interest in your activity. They do this by clicking the add to wishlist button on your virtual fair webpage. The student will be able to see a list of all the activities they’ve registered interest in on the wishlist page as part of the fair.

On the student dashboard once they’ve added it to their wishlist their name will be displayed under Members->Interested Members, for 3 weeks. It is then possible to send out communications to those members to let them know what’s going on or if there are any taster sessions.