Products

If you have an item that you’d like to sell through the YUSU website, you can set it up through the Member Dashboard as a Product through this section. This is usually for things like merchandise or equipment.


Once the product is live, people will be able to purchase it from your webpage under the Memberships and Products button.


Please note: this section is not for event tickets. Events should be listed on the YUSU website through the Events section, with tickets attached there.


Memberships are set up automatically during the re-ratification process - if you would like to add or amend a membership, please get in touch with your link staff member directly (do not submit it as a product application).


On the Product page you’ll see two tabs: one for your applications and one for all the products you’ve submitted. Event tickets, which are also classed as products, will appear here as well, but please don’t submit them through this page. Event tickets need to be submitted through the Events Applications so that they show up linked to an event on the website!

Creating a Product

  1. Under Products, select the Applications tab and click on New Application

  2. Under Details:

    1. Provide the product name

      • Call it something identifiable e.g. ‘Doctor Who Society Sweatshirt 2020’ rather than just ‘Sweatshirt’

    2. Provide a Category

      • This will allow users to filter by category within the shop

    3. Provide the product price

    4. Provide the date and time you’d like product sales to start

    5. Provide the date and time you’d like product sales to end

    6. Provide the number of items you have available under inventory

      • If there’s no limit, put the inventory as -1

    7. Provide the maximum number of products which can be purchased per transaction

    8. Select how you’d like products to be sold

      • Offline products can be purchased in cash at YUSU Helpdesk

      • You can select both Online and Offline


  1. Under Extra Capture Fields

    1. Select if you need to capture any additional information, this could be T-Shirt size or maybe dietary requirements. If there’s something you wish to collect that’s not listed, get in touch with your link staff member.

  2. Under Audience:

    1. Select who you’d like to be able to purchase the product

      • This can be limited to members of your group; open to all students; or open to the public

      • If the Product needs to only be available to members of your group, you need to select both Students and Group Members

      • If you’d like it to be available to all students including your members, just select Students

  3. Under Finance:

    1. Department: Select your group account

    2. Nominal: Select the relevant Nominal Account for your group - this ensures the money will go to your Own Funds account:

      • Societies/Media: 2050

      • Sports Clubs: 2150

      • Volunteering: 2400

      • Colleges: 2250

      • PTOs: 2460

    3. VAT: Select T9 Outwith (No VAT)

  4. Press Finish


Your link staff member and the Finance Office will then review and approve your product. Memberships and Products button on your webpage at the date and time you specified for sales to start.

View and Contact your Purchasers

  1. Under Products, select the Applications tab and click on New Application

  2. Under Details:

    1. Provide the product name

      • Call it something identifiable e.g. ‘Doctor Who Society Sweatshirt 2020’ rather than just ‘Sweatshirt’

    2. Provide a Category

      • This will allow users to filter by category within the shop

    3. Provide the product price

    4. Provide the date and time you’d like product sales to start

    5. Provide the date and time you’d like product sales to end

    6. Provide the number of items you have available under inventory

      • If there’s no limit, put the inventory as -1

    7. Provide the maximum number of products which can be purchased per transaction

    8. Select how you’d like products to be sold

      • Offline products can be purchased in cash at YUSU Helpdesk

      • You can select both Online and Offline


  1. Under Extra Capture Fields

    1. Select if you need to capture any additional information, this could be T-Shirt size or maybe dietary requirements. If there’s something you wish to collect that’s not listed, get in touch with your link staff member.

  2. Under Audience:

    1. Select who you’d like to be able to purchase the product

      • This can be limited to members of your group; open to all students; or open to the public

      • If the Product needs to only be available to members of your group, you need to select both Students and Group Members

      • If you’d like it to be available to all students including your members, just select Students

  3. Under Finance:

    1. Department: Select your group account

    2. Nominal: Select the relevant Nominal Account for your group - this ensures the money will go to your Own Funds account:

      • Societies/Media: 2050

      • Sports Clubs: 2150

      • Volunteering: 2400

      • Colleges: 2250

      • PTOs: 2460

    3. VAT: Select T9 Outwith (No VAT)

  4. Press Finish


Your link staff member and the Finance Office will then review and approve your product. Memberships and Products button on your webpage at the date and time you specified for sales to start.

Questions?

Jasmine Pledger, Student Citizenship and Employability Development Coordinator - j.pledger@yusu.org

IT Team - itsupport@yusu.org