Products
If you have an item that you’d like to sell through the YUSU website, you can set it up through the Member Dashboard as a Product through this section. This is usually for things like merchandise or equipment.
Once the product is live, people will be able to purchase it from your webpage under the Memberships and Products button.
Please note: this section is not for event tickets. Events should be listed on the YUSU website through the Events section, with tickets attached there.
Memberships are set up automatically during the re-ratification process - if you would like to add or amend a membership, please get in touch with your link staff member directly (do not submit it as a product application).
On the Product page you’ll see two tabs: one for your applications and one for all the products you’ve submitted. Event tickets, which are also classed as products, will appear here as well, but please don’t submit them through this page. Event tickets need to be submitted through the Events Applications so that they show up linked to an event on the website!
Creating a Product
Under Products, select the Applications tab and click on New Application
Under Details:
Provide the product name
Call it something identifiable e.g. ‘Doctor Who Society Sweatshirt 2020’ rather than just ‘Sweatshirt’
Provide a Category
This will allow users to filter by category within the shop
Provide the product price
Provide the date and time you’d like product sales to start
Provide the date and time you’d like product sales to end
Provide the number of items you have available under inventory
If there’s no limit, put the inventory as -1
Provide the maximum number of products which can be purchased per transaction
Select how you’d like products to be sold
Offline products can be purchased in cash at YUSU Helpdesk
You can select both Online and Offline
Under Extra Capture Fields
Select if you need to capture any additional information, this could be T-Shirt size or maybe dietary requirements. If there’s something you wish to collect that’s not listed, get in touch with your link staff member.
Under Audience:
Select who you’d like to be able to purchase the product
This can be limited to members of your group; open to all students; or open to the public
If the Product needs to only be available to members of your group, you need to select both Students and Group Members
If you’d like it to be available to all students including your members, just select Students
Under Finance:
Department: Select your group account
Nominal: Select the relevant Nominal Account for your group - this ensures the money will go to your Own Funds account:
Societies/Media: 2050
Sports Clubs: 2150
Volunteering: 2400
Colleges: 2250
PTOs: 2460
VAT: Select T9 Outwith (No VAT)
Press Finish
Your link staff member and the Finance Office will then review and approve your product. Memberships and Products button on your webpage at the date and time you specified for sales to start.
View and Contact your Purchasers
Under Products, select the Applications tab and click on New Application
Under Details:
Provide the product name
Call it something identifiable e.g. ‘Doctor Who Society Sweatshirt 2020’ rather than just ‘Sweatshirt’
Provide a Category
This will allow users to filter by category within the shop
Provide the product price
Provide the date and time you’d like product sales to start
Provide the date and time you’d like product sales to end
Provide the number of items you have available under inventory
If there’s no limit, put the inventory as -1
Provide the maximum number of products which can be purchased per transaction
Select how you’d like products to be sold
Offline products can be purchased in cash at YUSU Helpdesk
You can select both Online and Offline
Under Extra Capture Fields
Select if you need to capture any additional information, this could be T-Shirt size or maybe dietary requirements. If there’s something you wish to collect that’s not listed, get in touch with your link staff member.
Under Audience:
Select who you’d like to be able to purchase the product
This can be limited to members of your group; open to all students; or open to the public
If the Product needs to only be available to members of your group, you need to select both Students and Group Members
If you’d like it to be available to all students including your members, just select Students
Under Finance:
Department: Select your group account
Nominal: Select the relevant Nominal Account for your group - this ensures the money will go to your Own Funds account:
Societies/Media: 2050
Sports Clubs: 2150
Volunteering: 2400
Colleges: 2250
PTOs: 2460
VAT: Select T9 Outwith (No VAT)
Press Finish
Your link staff member and the Finance Office will then review and approve your product. Memberships and Products button on your webpage at the date and time you specified for sales to start.
Questions?
Jasmine Pledger, Student Citizenship and Employability Development Coordinator - j.pledger@yusu.org
IT Team - itsupport@yusu.org