Training

An overview of YUSU and York’s Volunteering and RAG offer; the rules and expectations you must adhere to as a project leader; relevant policies and procedures and communicating with your members.

• Introduction to YUSU: What is YUSU, who works at YUSU and overview of its structure, legal Liabilities, YUSU’s relationship with the University of York, what YUSU provides to student groups, Useful contacts

• Introduction to Volunteering and Fundraising at York: Volunteering and RAG at YUSU, College Volunteering and RAG, Volunteering in Careers and Placements

• Rules and Expectations of Volunteering Projects

  • Rules and expectations for Volunteering Projects

  • The Project Constitution and your responsibilities

  • Minimum Standards

  • Member Registration

  • Impact Reporting

  • Room Booking Terms and Conditions

  • Confidentiality Agreement

  • Safeguarding Policy

  • DBS Checking (If applicable)

  • Memorandum of Understanding for Volunteering in Schools (if applicable)

• Member Registration and Communications: Member Registration, Accessing the member dashboard to communicate with your members, marketing your activities, accessible communications

• Welfare, Disclosures and Signposting: Dealing with disclosures, effective signposting, on-campus support services

Basics of planning an event and the health and safety considerations you will need to take into account.

• Creating a successful event: Mapping out your event, budgets, contracts and project planning.

• Event-Management Form: What is an EMF, why you need to complete it and how.

• Investing in and marketing your event: Planning and methods for marketing your event to ensure success, putting your event online using the member dashboard.

• Insurance: What student groups are covered for through YUSU’s Insurance.

• Vehicle hire: Using your own vehicle, hiring a coach and driver and self-drive hire.

• Room bookings: Booking spaces on Campus through Planon, room booking terms and conditions and non-bookable rooms.

• Doorsafe: Criteria for Doorsafe at events

• Health & safety basics: Risk Assessments, Emergency Situations, First Aid, Food, Food Hygiene

• Evaluating your event: Collecting data and feedback.

The finance processes that YUSU, and you as a ratified student group must follow, outlining how you can make payments, responsibilities and fundraising.

• The role of YUSU Finance: What YUSU Finance does and does not do, Service Level agreements

• Legal Obligations: YUSU’s Audit, Charity Law and legal requirements

• Finance Processes: Using the Member Dashboard for managing group’s finances, understanding and managing your accounts, Payment Requests, Purchase Requests and Raising Invoices

• Fundraising for Charity: Procedure, guidelines and how-to

• Your responsibility as a signatory: Expectations and mitigating risks

• Understand what the GDPR is and why it has been developed;

• Understand the core definitions and principles of data protection;

• Explain what an individuals' rights are regarding data collection and processing;

• Explain what the responsibilities of data controllers and data processors are;

• Understand what your obligations are as members of a student group.

This training module will take you through what we mean by conflict, how YUSU can support you if conflicts arise, and what to do if the conflict escalates into misconduct.

Safeguarding training for Safeguarding of Children, Young People and Adults at Risk, compulsory for projects that volunteer within these areas

• Adult Safeguarding: Definitions of Safeguarding, who may be an Adult at Risk, what the Mental Capacity Act means for safeguarders

• Six Key Principles of Safeguarding: The six key principles of adult safeguarding

• Children Safeguarding: Definitions of Safeguarding Children, appropriate working relationships with children

• Types of abuse: Outline and overview of the 10 most commonly recognised types of abuse

• What to do when you have a concern: The 5 R’s of Safeguarding, YUSU’s Safeguarding Policy and Procedure: 

• Responding to a disclosure: What to do and what not to do when responding to a disclosure, approach in an emergency situation